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Ardington & Lockinge Parish Council

Minutes - 12 January 2017


A&L (2017)1

MINUTES of the Meeting of the Parish Council held in the Loyd Lindsay Rooms, High Street, Ardington, OX12 8PS at 7.00 p.m. on Thursday, 12 January 2017.


Present:   Councillors: Stewart Belcher, Ronald East, John Hedgecock, Helen McAlister, Derek Morrow and Sir Hugh Roberts.

            County Councillor: Stewart Lilly.

Clerk: Clive Knights. 


Apologies:, District Councillor, Michael Murray, PCSO, Denise Clements and School Governor, Nicola Merry, but report sent.


  1. There were no declarations of interest and no hospitality had been received or offered. There were no changes needed to Registers of Interests.
  2. Co-option.  Sir Hugh Roberts was welcomed as a co-opted member of the Parish Council replacing Amanda Ferguson who had resigned.  He signed the Declaration of Acceptance of Office in the presence of the Clerk who also signed the Declaration.  The Clerk had sent Sir Hugh’s Register of Interests to the Vale and he had completed a form from NatWest to change the signatories for the PC’s account.  Proposed by Derek Morrow and seconded by Stewart Belcher the Parish Council agreed unanimously to the removal of Amanda Ferguson as a signatory for the PC’s account and the addition of Sir Hugh and agreed the following resolution required by NatWest to effect this change.  The authorised signatories in the current mandate, for the accounts detailed in Section 2, be changed in accordance with sections 5 and 6 and the current mandate will continue as amended.  ACTION 1.1 The Clerk to obtain the two signatures from councillors and send the form to NatWest. 
  3. Matters Arising from the Parish Council Meeting on 17 November 2016 and approval of the Minutes.  All of the actions had been taken.  The police no longer had a speed camera.  Storing the Parish Council’s historical documents in Lockinge Estate’s archive at Home Farm was not recommended.  The archive did not have a smoke alarm and windows and doors lacked appropriate locks.  The Clerk’s office in his house had these secure features and the house was occupied most of the time. Clerk was content to continue storing the documents and Parish Councillors agreed.  ACTION 1.2 The Clerk to raise the issue of security of their archive with Lockinge Estate,  The location of the defibrillator on the porch outside the Loyd Lindsay Rooms had been registered by South Central Ambulance Service and had been  advertised in the Estate News, the Trumpeter and the three notice boards in December. The Minutes of this meeting were accepted by Parish Councillors as a true record and signed by the Chair.
  4. CC Stewart Lilly was thanked for his work for the Parish Council.  “You have done more for us than anyone else.”  He said that next year the cut back in expenditure would be less severe than last year.  In the last 6 years the County Council’s annual expenditure had been reduce from £900 million to £650 million.  He was pleased to have seen the Milton Interchange improved, the Chilton/A34 Slip Road completed and the Harwell Bypass under construction.  Removal of the double bend along Featherbed Lane and plans for a roundabout at the A417 junction were both delayed due to the need for compulsory purchases (CP) of the adjoining land.  The CP legal costs for the Chilton Slip roads had increased enormously by the owner selling the land to 17 companies.  In addition to the present housing developments around Didcot, another 15,000 houses were to be added in an unspecified location.  Brunel’s listed Steventon bridge would be demolished and widened to allow four rail lines. More children than ever had been taken into care over the Christmas period and it was not just an urban problem.  OCC had taken +50 children from the Calais camp.  OCC was working with three counties and Dr Barnardo’s Charity to engage older children as Fire Cadets and other training and citizenship activities.  OCC’s Fire Service was rated in the top 3 in England, achieving 97% attendance at incidents within 7 minutes.  Four new engines were to be purchased.   

    Clerk’s Report.  The Clerk had cleared three drains in November, got a street light working at Jubilee Cottages by tightening the bulb and collected litter in the two parishes in 6 and a half hours in December. Clerk has added the defibrillator to the assets, to the insurance schedule (+£5.50 a year.) and to his list of duties.  The defibrillator checks will be reported alongside the weekly playground checks in the same file.  ACTION 1.3 The Clerk to establish (a) whether The Boar’s Head wishes to be acknowledged free of charge as the donor of the defibrillator with a notice nearby and (b) be mentioned in a story sent to WEL Medical that could be used in their advertising.  Twelve people in the two parishes have provided Lockinge Estate with details of their disabilities and medical equipment.  This information was passed by the Clerk to the SSE Resilience Scheme.   Parish Councillors did not want to receive information about Didcot Garden Town.  Stewart Lilly had announced that he would retire on 4 May 2017.  ACTION 1.4 The Clerk to circulate a draft email to thank Stewart Lilly Council for the excellent service he provided.

  5. Finance.  A budget for FY 2017-18 was circulated with the agenda.  On a proposal by Helen McAlister seconded by Stewart Belcher the clerk’s proposed salary increase of 1.0 % was accepted unanimously and the draft budget was signed by the Chair and the Clerk.  The budget required a precept of £7,320.00, an increase of 4.9% on the previous year.  On a proposal by Ron East seconded by John Hedgecock this Precept was agreed unanimously, entered on the Precept form and signed by the Chair and the Clerk.  ACTION 1.5 The Clerk to send a scan of the Precept form to Vale’s Precept Office.


    With invoices presented, Parish Councillors approved earlier payments to HMRC (Ex 3 £51.50), to the Clerk (Ex 3 £206.00 by Standing Order), and to Tom King for cutting the hedge at the playground (Ex 23 £100.00).  Payments were approved at this meeting against invoices to HMRC (Ex 3 £51.50)# and to the Clerk (Ex 3 £206.00)#  ACTION 1.6 The Clerk to make the payments indicated by a #.)


  6. Playground.  Inspection reports were circulated.  Everything was in order. 


  7. Items for Trumpeter.  ACTION 1.7.  The Clerk to add the regular notices about the next Parish Council meeting and the website address.
  8. Date of next meeting, 7.00 p.m. Thursday, 9 March 2017 in Loyd Lindsay Rooms, room 4.


Signed as a true record,




Chair               Date: 9 March 2017    Distribution: Cllrs Stewart Belcher, Ronald East, John Hedgecock, Helen McAlister, Derek Morrow and Sir Hugh Roberts.