The Club shall be known as Crockenhill Active Retirement Association (CrockenARA), hereafter referred to as the Association.
To arrange regular monthly meetings, outings and activities to improve the quality of life of the members.
Membership of the Association shall be open to everyone over 50 years of age who are either retired or semi-retired, plus their partners and carers. Maximum of 100 + Committee Members at any one time. Priority given to those living or working in Crockenhill on the waiting list, otherwise no set catchment area.
A member failing to pay the annual subscription within THREE months of the start of the Financial Year (lst January) shall forfeit membership (unless extenuating circumstances prevail as agreed by the Management Committee)
Persons seeking membership may attend three meetings before being asked to join. They will be expected to pay a proportion of the annual fee as directed by the Management Committee.
The Committee (as it shall be known henceforth) shall consist of the Chairman, Vice Chairman, Secretary and Treasurer of the Association, together with a maximum of Committee Members as elected at the Annual General Meeting. The Committee shall have the power to fill any casual vacancy arising prior to the AGM. The Committee have the power to co-opt up to 3 additional members.
Minutes of all Committee meetings shall be maintained.
ANNUAL GENERAL MEETING
The AGM shall be held within a period of THREE months after the end of the financial year (31st December) as determined by the Committee. At least ONE months’ notice of the AGM shall be given to Members.
The business of the AGM to include: Election of Officers (Chair, Secretary and Treasurer) and 4 Committee Members: the appointment of the Auditor: Presentation of Audited Accounts and Financial Statement: Reports from the Officers and Committee Members as appropriate: Any matters raised by Members.
A list of vacancies for Officers and Committee Members will be posted ONE month prior to an AGM. Nominations must be with the permission of the Nominee and must be seconded, all by current Members. If more nominations than posts available, an election shall take place. A Vice Chair will be elected by the Management Committee at their first meeting following the AGM.
Any item a Member wishes to raise at the AGM shall be handed to the Secretary at least ONE month prior to the meeting.
EXTRAORDINARY GENERAL MEETING
An EGM may be called by the Committee giving ONE month’s notice to Members, stipulating business to be included.
An EGM may be called by TEN Members giving their reasons in writing for requesting the meeting and by handing this to a Member of the Committee who shall arrange such a meeting as per item above.
The Quorum for meetings shall be one half of the Membership. The Quorum for Committee meetings shall be one third.
Matters in dispute or in question shall be decided by a majority vote with the Chairman afforded the casting vote in the event of a tie.
The Treasurer shall be responsible to the Association for the financial affairs of the Association.
The Financial year shall run from lst January to 31st December each year.
Annual accounts to be audited for submission to AGM.
Annual subscriptions and payments each month shall be determined at the AGM
Members of the Committee shall be indemnified against expenditure incurred from their own pockets in proper discharge of their authorised duties, on production of receipts. They shall also be indemnified against losses incurred in the proper process of the club caused by the dishonest actions of other persons. They shall not be indemnified as a result of dishonest actions of their own. This indemnity to extend to Activity/Organisation Leaders as approved by the Committee.
If the Committee by a majority decide at any time, that on grounds of expense or otherwise, it is necessary or advisable to dissolve the Association, any assets remaining after the satisfaction of any debts and liabilities (including the payment of deposits for holidays or outings) shall be transferred to an Association with similar aims in the nearby area.
AMENDMENTS TO THE CONSTITUTION
Amendments to the Constitution are only effective if correctly approved at an EGM or AGM.
Signed (Chairman)………………………………………………………….. Dated ………………………………….
Signed (Secretary) …………………………………………………………. Dated ……………………………