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Crofton Bowling Club

Website Policy & Practice

The policy and principles of the use and content of the Crofton Bowling Club website are established by the Club's Executive Committee.

Website use/content policy and principles

These are the principles that the Executive Committee has determined will apply to the content, and our use of, our website:

Committee Members and other Club Officials are using it as an active communication tool

  • primarily to, and for, the Club Members
  • but also to promote the Club externally


The range of pages and ‘ownership’ of content

Each website page has ‘content’ (what is displayed/visible on the page), and ‘structure’ (how the page is laid out).

  • The content of each page is deemed ‘owned’ by a designated Club Official (there are different owners for different pages).
    • A ‘page-content owner‘ does not perform any actual website updates – that task lies solely with the Webmaster. The ‘page-content owner’ informs the Webmaster of a requested content change or addition, and provides the updated/modified content (by e-mailed text, or a soft-copy document, or an image/photo, etc).
    • The Club President retains ultimate responsibility for website content, and may authorise modification/deletion of any page content.
  • The structure of the page, for the content provided, is determined by the webmaster


What is to be posted?

The principles of what the website contains are:

  • To our club members, the website is our ‘online version’ of the clubhouse notice-boards, walls and document folders as well as a means of communication to (online) members by club officials. It’s additional to, not replacing, the range of clubhouse notice-boards, folders, etc.
    • All* documentation that we post or lodge in the clubhouse on walls, noticeboards, or in folders, or any official communication to all our members (e-mail or other), is expected to be posted concurrently to the new website.
      • * Certain document types are not subject to this principle to be posted online. These exceptional items that will not generally be posted to the website comprise match selections and team-sheets (but not squad lists, which will be posted).
      • Selected content may be deemed ‘sensitive’, so such documents will be password-protected to ensure they are accessible only to current members.
    • We use our website actively as a means of communication with (online) members, in parallel to all existing communication methods, by
      • ensuring that everything we physically post, or make available, in the clubhouse or as an official (e-mail or other) communication to all members, also gets provided to the webmaster for posting online
  • To the outside world, we promote our club and provide information as part of a welcome to visitors.
    • We project our existence, particularly to potential members
    • We provide information to opponents visiting us, to the bowling community, and to touring clubs looking for matches locally
    • We highlight our events locally, and promote our club to anyone else interested in us, or wishing to contact us.
    • We intend our website to provide all the necessary or valuable information about us, and enable occasional users of our website to make contact easily with appropriate officials.
    • All externally-targeted posters, news-items, etc, are also posted to the website, to boost their effect.

The list of website pages and their 'content owners' is shown here. Select the list format required, according to preference/purpose, from the two options below and click/tap to view the document.

Each of the documents is password-protected, and with attributes that inhibit copying/printing. If required, contact the Assistant Secretary for a reminder of the password.


A number of documents within these web-pages contain information to be retained within the club, and are therefore password-protected. The document password is announced to members typically at the Pre-Season Meeting, but it is recognised that members subsequently browsing this website may not always recall a document password. Members may therefore request a password reminder from the Assistant Secretary, who ensures that the member is a current year's subscribed member, prior to issuing the password reminder using the procedure in the (password-protected) document below.

It should be noted that passwords from prior years are also used to secure archived documents of those years. Such prior year passwords can be retrieved by current year members, by clicking/trapping here to access the relevant document (itself protected by the current document password).

For information, the data privacy policy of our website hosting partner, Hugo Fox Ltd, is available here. Note that we, the club, via its Webmaster, are the customer of Hugo Fox, and this data privacy policy applies to us, the Club, rather than the club members who may use our website, hosted by Hugo Fox.

The Club will have [has] its own separate data privacy policy (will be published here), which includes services provided to club members (website users) on our behalf by Hugo Fox, as our website-hosting partner. This is the privacy policy (of the Club) relating to the data of our club members in their interactions with us, the Club. The Club's privacy policy will include an element of how this policy applies to users of our website. This element is available here.

'Welcome for New Members' website-related documents; both below documents are for use by the Assistant Secretary in inducting new members: