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Eynesbury Bowling Club

Rules

1.Title

The Club shall be known as Eynesbury Bowling Club ("the Club").

2.The Headquarters

The headquarters shall be the Clubhouse, The Old Rectory Lane, St. Mary's Street, Eynesbury, St. Neots, PE19 2TA.

3. Purpose of the Club

To promote the playing of the game of bowls for men and women.

4. Officers

The "Management Committee" shall comprise of: The President, The Chairman, The Secretary, The Treasurer, The Bar Manager, The Club Captain, The Assistant Treasurer, The Ladies Captain, The Ladies Secretary, The Club Vice-Captain, The Fixtures Secretary, The Competitions Secretary, The Entertainment Manager, The Green Coordinator, The Captains of the Men's League Teams and the Captains of the Over 60's Teams.  These office bearers shall be elected annually by ballot at the Annual General Meeting ("AGM").  No member shall be elected to office unless he has previously consented to take office and his nomination notice signed by a proposer and a seconder before the AGM.

5. Membership

(a) Membership shall be open to the whole community, without discrimination, by the completion of an Application for Membership  Form, and returning it to the Hon. Secretary for presentation at the next scheduled meeting of the Management Committee, or at  a sub-committee meeting consisting of at least five members of the Management Committee.  No person shall officially become a member of the Club until at least four days have elapsed from the date of receipt of the application by the Secretary;

(b) A total of six Life Members shall be in membership at any one time, at the discretion of the Management Committee.  Proposals for life membership should be forwarded to the Secretary prior to the last Management Committee meeting before the AGM.  Proposals may then be recommended by the committee for election at the AGM;

(c) Social membership may be mixed.  They shall be people who wish to be associated with the Club.  They will be entitled to use the social benefits of the Club but will not entitled to attend meetings or allowed voting rights.

6.  Subscriptions

Subscriptions and other charges to be set at the AGM for the ensuing season.  All subscriptions are due on the opening day of the season and any member who has not paid by May 31st shall cease to exercise the privilege of membership. 

7.  Meetings

The Management Committee shall meet as often as may be necessary during the year.  Meetings may be convened by the President or the Secretary.

8.  Disputes

Any general matter or question in dispute which is not covered by the rules, must be put in writing and sent or handed to the Secretary.  Failing this no action will be taken by the Committee.  The Committees' decision shall be final in all matters.

9.  Discipline

The Committee shall have the power to suspend or expel any member who shall wilfully infringe any of the Club rules, or whose conduct shall, in the opinion of the Committee be prejudicial to the interests of the Club.  This includes inappropriate language or behaviour within the Club's premises and grounds.  Provided that no decision to suspend or expel any member shall be made before the matter has been considered by a properly convened meeting of the General Committee and the member in question has been asked to appear before them to explain his or her conduct.

Before the member may be suspended or expelled at least two-thirds of the Committee present must so vote.

10.  Bye-Laws

The Committee shall have the power to make bye-laws and regulations consistent with the Club rules and these shall be posted on the Club notice board.

11.  Club Rules

A copy of these Club rules shall be displayed on the Club premises.

The Secretary shall supply a copy of the rules to any member on request.

These rules can only be amended, revoked or altered by a resolution passed at either an Annual or Extraordinary General Meeting and by a two-thirds majority of those present.  Any such resolution will only be accepted provided it is notified to the Secretary at least fourteen days prior to the meeting.

12.  Notices

Notices posted on the Club notice boards by the Club Committee or Secretary shall deem to have been served on all members.

13.  Selection Committee

Friendly match teams shall be selected by the Club Captain and Vice- Captain.  League teams shall be selected by the appropriate Captains and Vice Captains of those teams.  All the aforementioned positions shall be elected at the AGM.

14.  Bar Steward

The Bar Steward shall be responsible for all matters concerning the bar facilities.  No persons other than the Bar Steward, the executive officers of the Club and any members nominated at the AGM shall be allowed behind the bar.

The permitted opening hours of the Club bar shall be as follows:

Monday to Saturday inclusive:  11.00am to 11.00pm

Sundays and Good Friday:  12.00pm to 10.30pm

Christmas Day:  A maximum of six and a half hours between the hours of 12.00pm and 10.30pm (in accordance with Section 62 Licensing Act 1964, as amended).

15.  Accounts

The financial year shall end on 30th September.

The accounts of the Club shall be audited annually by two auditors to be appointed at the AGM.

16.  Annual General Meeting

A General Meeting shall be held annually in the month of December.  Notice of the meeting shall be posted at least 14 days prior to the meeting.  There must be a quorum of at least fourteen people in attendance at the commencement of the meeting.  If a meeting is called and a quorum is not present, the meeting shall be abandoned and set for a later date, when the meeting will be held regardless of a quorum being present or not.  The Chairman shall be in absolute control and the normal rules of the committee meetings shall apply.

17.  Extraordinary General Meeting

An Extraordinary General Meeting may be called:

(a)  On the majority vote taken at the AGM;

(b)  At any time by the Management Committee when the Secretary shall give 14 days notice of the meeting to the membership;

(c)  On receipt of a request in writing from a Full or Life member.  Such meetings require a quorum of 14 members otherwise they will be abandoned.

18.  Guests

Any member may introduce not more than TWO guests at a time into the Club.  The member shall immediately enter the name(s) of the guest(s) in the Club Visitors book and shall sign the appropriate entries.  If a guest is signed in the Visitors book more than three times in a calendar year they will need to become a Social Member before they can visit the Club again.

The member is responsible for the behaviour of his/her guest(s) and must ensure that the Club rules are adhered to.

On match days there will be no limitation on the number of guests admitted providing they are members of visiting teams or their supporters and the name of the visiting team and their numbers has been entered into the Visitors Book and the entry countersigned by two Committee Members.

From time to time, restrictions on guests may be imposed by the Committee for certain Club functions.  In this case, 14 days notice will be given prior to the event.

19.  Intoxicating Liquor

The Management Committee may apply for extensions to permitted hours for special occasions.

No intoxicating liquor may be sold to any person less than 18 years of age.  Intoxicating liquor may be supplied on behalf of the Club for consumption on or off the premises to:

(a)  Full members;

(b)  Life members;

(c)  Social members.

And as relates to the sales for consumption on the premises only, to:

(d)  Guests of members who have been entered into the Visitors Book provided; and the entry counter-signed by the member;

(e)  Members of visiting sporting teams and their supporters.

20.  Dissolution

The Club is a non-profit making organisation.  All profit and surpluses will be used to maintain or improve the Club's facilities.  If, on the winding up of or dissolution of the Club there remains after satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed amongst members of the Club but shall be given or transferred to a Registered community amateur Sports Club or Registered Charity as determined by the Management Committee, having object similar to those of the Club.

21.  Indemnity Clause

Each member of the Club, shall (to the extent that such person is not entitled to recover under an policy of insurance) be entitled to be indemnified out of any and all funds available to the Club, which may lawfully be so applied, against all costs, expenses and liabilities whatsoever incurred by such person in the proper execution and discharge of duties undertaken on behalf of the Club or arising therefrom, or incurred in good faith in the purported discharge of such duties.

As at 2nd December 2011 AGM

President:  Mrs. Beryl Aldridge

Hon. Secretary:  Mr. Michael Pritchard