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Hertford Shires Rotary

DRAGON BOATS

Hertford Shires Rotary DRAGON BOATS

DRAGON BOAT REGATTA: Saturday 8th June 2019

Imagine the brightly coloured Dragon Boat with 10 of your workmates or friends all paddling madly to the beat of the drum. The excitement of racing the other boat to the finish line and to beat the best time of the day is intense and knowing that you are not just having fun but helping good causes is the best feeling.

The carnival atmosphere and family fun day has been so successful that we are now preparing the fourteenth Dragon Boat Regatta to take place again on the River Lea at Ware. Over 100 people will take to the water on the day organised by the Rotary Club of Hertford Shires

Each year it is traditional for the new club president to favour local projects or charities to receive specific donations in addition to other charities and community projects supported by Rotary.

Two local projects which I am supporting this year are :-

Wodson Park Sports Centre with the installation of disabled facilities

Under 5’s play area by the Lido swimming pool in Ware

Together with Hertford charity

Mudlarks Community Garden and Cafe

 

We hope that each team will aim to raise at least £1000 (ie around £100 per team member) to support these and other initiatives.

The information pack provides the details you and your team need to know about the event to include forms to cover your crew members and a safety leaflet. Details concerning your online donations and sponsorship are dealt with at registration. Activities on the water are run by a professional sports company. We ask for a deposit of £400 to cover Rotary’s fixed costs in providing the event. (this includes the provision of personalised team T shirts, if required).

As the main purpose for organising this event is to raise funds for charities and community projects supported by Rotary, we would hope that participating teams will be happy to choose to do so. I would encourage you to make your application as soon as possible to see whether you will be allocated a place to enjoy this fantastic day out.

Please study the FAQ and Team information below and if you have any questions please contact Philip Walter at email dragons@hertfordshiresrotary.org.uk .

Winning feels like this! Winning feels like this!

FAQ

Q Why should we enter a team?

A – To have a fun day out with your friends or colleagues and enjoy the friendly rivalry of competing with other like minded teams.

To generate sponsorship monies and raise the profile of your organisation and chosen charity

Q How much does it cost to enter a team?

A - £400 per team payable at application

Q How many people are required in a Dragon Boat team?

A –Up to 10 rowers and 1 drummer (plus a spare rower, if possible)

Q Does the money raised have to go to Rotary?

A - Although the Rotary Club of Hertford Shires would like all or part of the money raised to go to charities supported by Rotary the teams can choose their own registered charities  

Q Where is the event held?

A – At the Sacred Heart School in Ware (postcode SG12 9HY) and the adjoining stretch of river

Q Where do You Register on the Day?

A - The registration tent will be located on the school playing field. Please register your teams on arrival. The rules of the racing for the day will be on display at the control tent.

Q Registration of Teams?

A - Please arrange for your whole team to be within the grounds by 9.00 am sharp so that the first race can start at 10.00 am.

Q Is there any safety Briefing?

A- After registering at the Registration tent where the registration process which will consist of a safety briefing and demonstration by TAG Events and the signing of disclaimer forms required by the Dragon Boat Company. A green wrist band will then be issued to each participant which will allow them to enter a boat.

Q Do we need to buy Team T shirts with our team name on?

A – T shirts will be issued free of charge with your chosen team name printed on them. (Team name to be supplied at time of booking).  Teams are welcome to supply their own T shirts with their team names if they prefer.

 

Q Where do we find the Dragon Boats?

A - After registering you will be called and shown from the school playing field towards the river and walk over the bridge from which you will see the landing bay where the Dragon Boats will be moored.

Q Does the team have any time to practice?

A – After boarding the Dragon Boat for the first time there will be some training by the experienced Oarsman as the boat makes its way down the river towards the starting point

Q How Many Races on the day?

A - Each team will race in three heats which start by the Saracens Head and finish alongside the gazebos just before the Priory.

Q Is there a Final Race?

A - After the all heats there will be a final between the two teams recording the fastest times.

Q How long does the day last?

A - Races will run continuously from 10.00 am during the day with a short break at lunchtime normally after all teams have completed 2 heats with the final taking place at around 3.00 pm.

Q  Prize giving ceremony?

A - There will be a prize giving ceremony for the three winning teams after the final

Q Are timings recorded to chart the Progress of Event?

A - Just after the first race a schedule of all races for the day will be on display. Announcements over the tannoy system will give the progress of races

Q How are the times recorded for each race?

A - Advanced technology is used to time each race. This will be updated and displayed on a chart at the race control tent in the main area.  The judges’ decision will be final.

Q When do we know when to race?

A- Please ensure you are aware of the time of your next race and be ready to have your complete team at the assembly point when called to prevent any delays.

Q Do we have an area where our team can locate?

A - A pitch will booked on the playing field for your team to place a small tent/gazebo as your base and as an area to relax between races.

 

Q  Can team Members have alcohol Drinks

A - Please note that wearers of green wristbands should not consume alcohol until their races are completed.

Q Is there food available to buy on the day?

A - There will be a variety of stalls selling hot and cold food as well as tea, coffee and a range of drinks during the day.

Q Is there any entertainment?

A - Entertainment to visit on the site during the day including those which form part of The Sacred Heart’s summer fete.

Q Can we bring dogs?

A- Please respect the school’s rules of no dogs

Q can we smoke within the school grounds?

A -No smoking within the school grounds.

Q Who do contact if we have any queries?

A - If you have any queries use the e mail in the information pack or if urgent use the following mobile no 07778 673323.

Q Is there Parking?

 A - Free parking will be available at the Sacred Heart school in Broadmeads

(postcode SG12 9HY)

Q Are there any toilets at this event?

A – There are portaloos toilets located on the school playing fields

Q Is there any further information to provide for the event?

A – Please complete the Crew Information Form on which you can provide some amusing information about strategy and some information about the team. (to be sent before the event).  This will be used by our commentator

 

Team building Team building

Notes for Team Leaders

We are pleased you are entering a team in the 2019 Dragon Boat Race to be held on the river in Ware these few admin points may be helpful at this stage.

Parking

Free parking will be available at the Sacred Heart school in Broadmeads – postcode SG12 9HY

The registrations tent and other stalls will be located on the school playing field.

Registration of Teams

Please arrange for your whole team to be within the grounds by 9.00 am sharp so that the first race can start at 10.00 am.

Register your arrival at the Registration tent where the registration process which will consist of a safety briefing and demonstration by TAG Events and the signing of disclaimer forms required by the Dragon Boat Company.

A green wrist band will then be issued to each participant which will allow them to enter a boat.

Your team T shirts will be issued at this stage. (unless you are self supply)

After registering, and when your team is called, walk from the field towards the river and at the gate by the river turn left and walk over the bridge from which you will see the landing bay where the dragon boats will be moored.

Races

Each team will race in three heats which start by the Saracens Head and finish alongside the gazebos just before the Priory.

After the heats there will be a final between the two teams recording the fastest times. (subject to change).

Races will run continuously from 10.00 am during the day with a short break at lunchtime (probably after all teams have completed 2 heats) with the final taking place at around 3.00 pm.

There will be a prize giving ceremony for the three winning teams.

To save time on the day perhaps the Crew Information Form (attached) which provides some amusing information about strategy and some information about the team could be completed and sent to me before the event.  This will be used by our commentator.

Progress of Event

Just after the first race a schedule of all races for the day will be on display.

Advanced technology is used to time each race and will be updated and displayed on a chart at the race control tent in the main area.       The judges’ decision will be final.

Announcements over the tannoy system will give the progress of races.

The rules of the racing for the day will be on display at the control tent.

Please ensure you are aware of the times at which your team is due to race and be ready to have your complete team at the assembly point when called.

A pitch has been booked on the playing field for you to place a small tent/gazebo as your team base.  Between your races there is also an area to relax. There will be an opportunity to buy hot and cold food as well as tea, coffee and a range of drinks during the day.

Please note that wearers of green wristbands should not consume alcohol until their races are completed.

There will also be other stalls and some entertainments to visit on the site during the day including those which form part of The Sacred Heart’s summer fete.

Please respect the school’s rules of no dogs or smoking within the school grounds.

FORM UNDER CONSTRUCTION - DO NOT USE FORM UNDER CONSTRUCTION - DO NOT USE

Application

Please give details of your team.

The following information is requested to add interest and context to the event and may be published or discussed in public :

FORM UNDER CONSTRUCTION - DO NOT USE