Overton Black Arrows
An independent archery club originating in 1962. Incorporating:
- Overton Black Arrows (Affiliated to GNAS, SCAS, HAA)
- Overton Black Arrows Juniors (Affiliated to GNAS, SCAS,HAA)
- Black Arrows
- Overton Archers
- Overton Junior Archers
- The Happy Archers
1. Name: The club shall be known as Overton Black Arrows, "the Club".
1.1. The Club incorporates:
1.1.1. Overton Black Arrows Juniors, Black Arrows, Overton Archers and Overton Junior Archers which entities exist solely for the purposes
of affiliation and have no separate existence to the Club,
1.1.2. Overton Black Arrows seniors section, which includes all Overton Black Arrows members over 60 years of age, and
1.1.3. The Happy Archers (THA) which exists solely to allow the Club to provide corporate and private ‘try the sport’ opportunities and which has no separate existence to the Club.
1.2. The Club constitution shall apply to all incorporated entities unless specifically stated otherwise.
2. Address: The postal address of the Club shall be that of the Secretary for the time being.
3. Purpose: The purpose of the Club shall be the practice and promotion of archery in all its forms excluding the use of crossbows.
4. Dissolution: In the event that the Club is dissolved, all assets remaining after all debts and financial obligations are satisfied, shall be disposed of as directed by the General Meeting approving the dissolution. Assets will not be distributed amongst the remaining membership of
the Club but shall be passed to such body(ies) as the Committee at the time shall deem suitable.
5. Amendment of the Constitution: The Constitution of the Club shall not be altered except at the Annual General Meeting (AGM) or at an Extraordinary General Meeting (EGM) of the Club.
6. Availability of the Constitution: The constitution shall be available on the Club’s website, a paper copy shall be available from the Committee on request.
7. Uniform: The Club uniform shall be a white top with black trousers or skirt.
8. The Committee:
8.1. The management of the Club affairs shall be entrusted to the Club committee which shall also be the management committee of
all incorporated entities unless the committee shall deem otherwise.
8.2. The committee shall consist of an Honorary Chairman, Secretary, Treasurer and such others as the club shall decide at an AGM or EGM.
8.3. The Officers of the Club shall be elected at the AGM or at an EGM. Members may hold more than one office.
8.4. All adult members of the Club are eligible for election to the committee irrespective of their class of membership, except when the member
is a committee member or official of another archery club. If a committee member of this Club becomes a committee member or official of another archery club, he/she will immediately be deemed to have resigned from the committee of the Club.
8.5. The Committee may at its discretion co-opt other club members during the club year for whatever purposes it may deem necessary,
including to any committee position.
8.6. Each committee member shall have one vote (including co-opted members unless the committee have decided otherwise at the time of co-option) and a simple majority shall decide. In the event of a tied vote, the Chairman shall have a second casting vote.
8.7. A quorum of the committee shall be 50% of the voting members of the committee at that time.
8.8. In the absence of the Chairman at a committee meeting, the committee shall elect a Chairman from amongst those attending.
9. Club Year: The club year shall be from 1 January to 31 December and an AGM shall be called at least 2 weeks before the end of the year.
10.1. There shall be the following classes of membership:
10.1.1. Senior Members
10.1.2. Junior Members (under the age of 18)
10.1.3. Student Members (in full time further education under the age of 21)
10.1.4. Honorary Members
10.1.5. Affiliated Members.
10.2. Honorary Membership: Any persons who the Club may wish to honour for distinguished service to the Club or to the sport of archery
may be elected at an AGM as an Honorary Member, for life or for a specific period of time. Honorary Members shall be exempt from all annual subscriptions payable to the Club.
10.3. Affiliated Members: A non-shooting member of the Club who shall pay an annual fee not exceeding that of a visiting archer.
10.4. The Club shall be open to new members until it reaches a size that the committee shall decide to be a practical limit. From 1 January 2013, all members of the Club wishing to shoot at club venues must be fully paid up members of Archery UK (also known as the ‘Grand National Archery Society’) or such other body as the committee may deem appropriate to provide insurance cover for that member.
10.5. Unless approved by the committee new Junior members will not be accepted into the Club if this would lead to the total junior members exceeding 50% of the current members excluding both Honorary and Affiliate membership.
10.6. As far as is reasonably possible the Club will welcome archers with a disability.
10.7. New members: The committee, or a person or persons appointed by the committee for the purpose shall assess any applicant to join the Club for competence and suitability. This will include access to equipment and unsupervised access to all of the Club’s venues.
11. Child and vulnerable adult protection:
As far as is reasonably possible the Club will act to protect children and vulnerable adults while shooting at events organised by the Club.
The committee shall appoint a Child Protection Officer (CPO). Unless fulfilling another relevant position, the CPO will not sit on the Committee.
12. Discipline: The committee shall have the right to expel, or suspend for a period of time, or withdraw any privileges from any member of the Club it believes has acted in a manner seriously prejudicial to the interests of the Club or the safety of its members or the sport of archery.
Where it believes that such a breach has occurred the committee shall:
12.1. temporarily suspend the member from all shooting and other rights within the Club including membership of the committee,
12.2. request the return to the committee of any Club equipment or documents held by the member, and
12.3. provide the member with written details of the reasons for that suspension within 14 days together with a statement of its intended future
The member may at his/her discretion either:
a. accept the committee’s intended course of action, or
b. request a meeting with the committee to refute the truth of any allegation and/or challenge the committee’s agreed course of action.
c. may bring with them to that meeting a ‘friend’ and any witnesses he/she may wish.
Following that meeting, the committee will review and may amend its decision on future action. If the committee decides to expel the member then no fees shall be refunded. Where an allegation relates to child or vulnerable adult abuse the police will automatically be informed.
13.1. All members, other than Honorary Members for whom payment is optional, shall pay an annual subscription to the Club as agreed at an AGM or varied at an EGM.
13.2. Annual subscriptions are due on the 1st January each year. Any variations agreed by EGM shall fall due on the 1st day of the following month.
13.3. Members who have not paid their subscriptions or any other payment, after one month of the due date shall be notified in writing at that time and subsequently after two months.
13.4. If subscriptions are not paid within 3 months of their falling due, the member shall be deemed to have resigned from the Club.
14. Management of monies:
14.1. All monies received on behalf of the Club shall remain the property of the Club and there shall be no distribution of such funds among the
14.2. The accounts of the Club shall be submitted at the AGM.
14.3. A bank account or accounts shall be maintained in the name of the club. All cheques and other withdrawals from the account shall be signed by at least two nominated persons.
14.4. Any expenditure in excess of £500 shall be previously approved by the full Committee and minuted.
15. Annual General Meeting: An Annual General Meeting shall be held at a time and place determined by the Committee. Notice of the
meeting and an Agenda shall be published and notified to Club members at least twenty-one days in advance of the meeting.
16. Extraordinary General Meetings: The Club committee, or at least one third of club members by notifying the Secretary in writing stating the purpose of such meeting, may call an Extraordinary General Meeting. The notice requirements shall be the same as for an AGM.
17. Conduct of meetings: At all General Meetings:
17.1. One third of all fully paid up senior members shall constitute a Quorum including Affiliate and Honorary Members;
17.2. Each senior club member shall be entitled to a vote;
17.3. Junior members may ask to speak at any time during a meeting but shall be allowed to vote on issues affecting juniors other than those issues relating to finance. The Chairman of the meeting shall decide whether juniors may vote on a particular issue.
17.4. If an AGM is inquorate then the Committee shall reconvene the meeting, the Committee and the fees structure shall remain unchanged until varied by the reconvened meeting.
17.5. If an EGM is called and the meeting is inquorate then the committee shall reconvene the meeting, if this meeting is also inquorate then the motion shall be deemed to have failed.
17.6. Members who are more than one month in arrears with their fees shall not be entitled to vote or speak at a General Meeting.
18. Shooting within at any Club venue, or its activities at any other venue, will be carried out in a safe manner, independent of any outside organisations and under such insurance as the Club shall decide.
19. When shooting at events organised by other bodies, their rules shall apply.
20. Club members are required at all times to act responsibly and safely. Failure to do so may result in disciplinary action.
21. Members are encouraged to participate in archery outside the Club and to join outside governing bodies appropriate to archery in all its forms.
22. All juniors attending the Club must be accompanied by a responsible adult. The committee has a duty to ensure that a responsible adult who is not a parent or guardian has the consent of the child’s parents or guardian to act in that role. The adult shall be informed that he/she is responsible for the child’s actions.
23. The Club may promote archery through beginners’ courses, ‘try the sport’ activities, corporate entertainment, or any other activities deemed suitable.
24. Perpetual trophies awarded by the Club shall remain the property of the Club. Holders are responsible for their safety and for returning the trophies on request to the Club on request.
25. The Club may hire out equipment to members or other clubs and may charge such a fee as the committee deems suitable.