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Sutton at Hone & Hawley Parish Council

Minutes Feb 19

 

MINUTES – PARISH COUNCIL MEETING HELD ON 21stFEBRUARY 2019

 

1.APOLOGIES FOR ABSENCE.                           Cllr Dabb (long term agreed)

2.DECLARATIONS OF INTEREST

The Clerk granted dispensation to members for discussion on the budget.         

3.MANAGEMENT

a)Accounts.                          It was proposed by Cllr. Reynolds, 

seconded by Cllr. Armstrong and agreed to approve matters related to finance as follows:

General

JRGGS                       Grounds maint/pitches                                                 £671.67

Mark Clark                  Pest Control/moles                                                      £600

KCC/KCS                   Fire Ext inspection                                                      £43.56

GSG                            Grounds maint                                                             £815.00

Castle Water                Pars Lane Pavilion                                                      £11.47

Castle water                Parish Office                                                               £11.12

Burial

Veolia                          Waste Removal                                                           £109.18

GSG                            Interment of ashes                                                      £50.00

Lighting

EDF Energy                St Ltg Energy                                                              £456.67

Streetlights                  Repairs/replacement                                                    £302.40

b)Minutes.    It was proposed by Cllr. Arnold, seconded by Cllr. Harbud and agreed by all to approve as a correct record minutes of the meeting held on January 17th2019

c)Matters arising from Minutes.      

d)Questions from Public & Press

Resident asked for an update regarding the future of the parish office building, Chair responded that this is an agenda item but that dependent on the result of the marketing, all options will be investigated regarding where the parish office is situated.

Resident reported rubbish left at rec carpark and trackway after football use. Clerk has communicated this to Chair of FC Sutton Dynamo.

e)Urgent Agenda Item                     Chair decided to take this matter ‘in camera’

f)Items discussed

 

Sports Pavilion & Rec Grounds.        Complaint received re rubbish left by rec users-Clerk dealing. Further incursion by horses onto the rec, egress by weak fencing. Hosted successful Ploice & Crime Commissioner meeting with residents-consider a further evening meeting.

 

Jubilee Field                No issues

 

Hawley Pavilion          Plans received by trustees for extension

 

Burial Ground             No issues.

 

Chapelfields Allotments                     Proposal by tenant to renovate the site, supported by Cllrs Armstrong & Harbud. Members discussed various options. Chair asked that a timeline be drafted to accommodate works (Cllr Armstrong & tenant). Cllr Armstrong to prepare info to go out with allotment renewals. 

 

Asset Rationalisation               Chair reported that following the marketing of the office premises, there has been interest and a viewing day was held for 5 interested parties. He asked members to submit their views on what day to day service the parish council should afford to residents.

 

Payback                       No current usage necessary. 

g)Items for information

Items tabled:                NONE

 

h)Parish Councillors Report

Cllr Armstrong reported concerns from resident of Balmoral regarding parking on the grassed area, resident should contact DBC.

Cllr Rogers reported flytipping along Ship Lane

Cllr Maddison reported on a contact from a resident regarding the excessive speed of traffic in Mill Road which he has witnessed, KHS to be approached for advice. He had also queried the lack of action regarding DBC installation of a CCTV camera at St John’s and was informed that officers are still scoping this issue. 

 

i)Clerk’s Report                   NONE

j)Ward Member’s report

 

k)Borough Matters               Cllr Thurlow alerted members to a TV programme showing areas of Dartford.

      

COUNCIL THEN DISCUSSED A MATTER ‘IN CAMERA’

 

4.PLANNING

As determined by the planning sub committee;                      No objection

Relocation of existing shed and erection of single storey side extension to provide attached annex, erection of a two storey side extension and provision of dormer window in rear elevation and roof light in front elevation in connection with providing additional rooms in the roof space

8 Northview Cottages

Clement Street

Swanley

Kent

BR8 7PH

 

Erection of polytunnels

Homefield Farm

Homefield Road

Sutton At Hone

Kent

DA4 9JA

 

There being no further business the meeting was declared closed at 9.12pm