Minutes June 22
MINUTES
SUTTON AT HONE & HAWLEY PARISH COUNCIL MEETING
Thursday 16th June 2022
Part meeting attendance PCSO Smith-Kent Police
Agenda Item
1.
Apologies for Absence Cllr O’Sullivan. Family issues
The resignation of Cllr Stevenson was noted
2.
Declarations of interest
2.1 Updates against Register of Interests
2.2 Declarations against an agenda item Cllr Newitt re FCSD
2.3 Dispensation from the Clerk to discuss the budget
3.
Minutes
3.1 The minutes of the meeting held on May 19th 2022 were agreed by all as a correct record, proposed by Cllr. Law & seconded by Cllr. Murphy
3.2 Matters arising from minutes not detailed on the agenda.
3.2.1. Appointment to Committees
HR Committee. Cllrs Laws & Murphy to join Cllr Newitt. Clerk to submit Contract & job description templates and drafts.
3.2.2. Appointment to Working Parties-No further additions
Finance. (currently Cllrs Harbud & Newitt).
Recreation Grounds (currently Cllrs Harbud, Law, Murphy, Newitt)
Planning/Dev Control (currently Cllrs Harbud & Law)
3.2.3. Delegation of Responsibilities
Burial Ground Cllr Harbud
Allotments Cllr Law
Barfield Green & Jubilee Field Cllr Murphy
The Orchard Cllr Law
Burnthouse Lane Cllr Harbud
3.2.4 Noticeboards. Members agreed to progress with the purchase of wooden noticeboards-direct replacement for existing designs
3.2.5. Litter Disposal-Parsonage Lane DBC have agreed to site dual purpose dog/waste bins where trackways meet the highway.
Clerk to obtain costings from existing contractor for large bin to be sited in unused gateway of car park at Parsonage Lane
3.2.6. FCSD-Works to old changing rooms. Members reviewed the proposed works and costings submitted by FCSD. It was agreed to look at:
a) the feasibility of demolishing old building and siting two or more containers to provide storage by both FCSD and the council.
b) total costings of ALL works needed to existing building
4.
Questions from the public & press (10 min maximum)
NONE
5.
Urgent items at the discretion of the Chair
NONE
6.
Items for discussion
6.1 Social Media Policy. It was agreed that the current social media policy needs no revisions. Cllr Law to be added as administrator to Facebook account
6.2 Faraday’s Field Licence. Clerk to discuss withdrawing from the licence with DBC with the SAH scouts taking over the agreement. The surety of the scouts’ use is paramount.
PCSO Smith informed of and agreed to deal with an Environmental Health issue regarding human waste being deposited on site from users of neighbouring field
6.3 Groundsman. It was agreed to take forward the employment of a member of staff to undertake certain duties relating to grounds maintenance and repair with reference to list supplied by the Clerk. Members to advise the Clerk of any suggested inclusions/additions in job description.
6.4. Handyman. Current appointee will retire in Sept 2022.Continuance of service provided will be included in employment as in 6.3
6.5 Burial Ground. Clerk & Cllr Harbud to review maintenance in line with Kent Wildlife Status and also with regard to ‘Caring for God’s Acre’ information.
6.6 FCSD Licence. This matter will be taken as a confidential item under the Public Bodies (Admission to Meetings) Act 1960, section 1(2)
6.7 Kent Police. PCSO Smith attended and gave a summation of recent local issues. Proposal to hold bike marking events-PCSO Smith to also provide SAHPC with extra bike marking kits
6.8. Parsonage Lane Pavilion. Updated architect’s plans were considered. Amendments requested
Extension of main hall area
Separation of bar/kitchen area
6.9. Land for sale. Details of land for sale adjacent Farningham Road station were received. No action necessary.
6.10 Community Award No nominations
7.
Reports
7.1 Councillors/Groups/Committee Reports
7.1.1 Recreation grounds QEF/KGF
7.1.2 Burial ground
7.1.3 Jubilee Field. It was agreed to write to Cllr Kite to express frustration regarding DBC estates/property to allow laying of pathway.
7.1.4 Barfield Green. Resident agreed to cutting back of trees along the boundary of his property and to contribute to costs.
7.1.5 Burnthouse Lane
7.1.6 Allotments. Clearance of unused land currently being carried out.
7.1.7 Hawley Pavilion Trust. Parking problems due to residents parking discussed. Two possible solutions to be investigated.
7.1.8 Other-none
8.
Correspondence received/matters dealt with
Media/414 bus route Contact received from media regarding residents’ complaints about 414 bus route-Cllr Law to contact local media
9.
GDPR No matters to consider at publication
10
Finance Tabled: end of month (May) summary
11.
Clerk’s Report
11.1 Kent Police Public Engagement meeting report-PCSO Smith gave a brief resume of proposed re-organisation.
11.2. Operation London Bridge. All is in place, Kent Libraries have agreed Books of Condolence can be situated in the libraries
11.3 FCSD TEN obtained for event 09/07.
11.4. Lack of information from DBC ward members. It was agreed to write to the ward members Cllrs Holt & Palmer to express disappointment that promised information has not been forthcoming
12
PLANNING
As determined by the planning sub committee; No comments:
Erection of a single storey rear canopy with new entrance including porch and alterations to the bay window design at 60 Mill Road and changes to window
design in front elevation at first floor.
58 & 60 Mill Road
Hawley
Kent
DA2 7RZ
The meeting closed at 9.27pm
K Gale
CLERK TO THE COUNCIL
MINUTES
SUTTON AT HONE & HAWLEY PARISH COUNCIL MEETING
Thursday 16th June 2022
Part meeting attendance PCSO Smith-Kent Police
Agenda Item
1.
Apologies for Absence Cllr O’Sullivan. Family issues
The resignation of Cllr Stevenson was noted
2.
Declarations of interest
2.1 Updates against Register of Interests
2.2 Declarations against an agenda item Cllr Newitt re FCSD
2.3 Dispensation from the Clerk to discuss the budget
3.
Minutes
3.1 The minutes of the meeting held on May 19th 2022 were agreed by all as a correct record, proposed by Cllr. Law & seconded by Cllr. Murphy
3.2 Matters arising from minutes not detailed on the agenda.
3.2.1. Appointment to Committees
HR Committee. Cllrs Laws & Murphy to join Cllr Newitt. Clerk to submit Contract & job description templates and drafts.
3.2.2. Appointment to Working Parties-No further additions
Finance. (currently Cllrs Harbud & Newitt).
Recreation Grounds (currently Cllrs Harbud, Law, Murphy, Newitt)
Planning/Dev Control (currently Cllrs Harbud & Law)
3.2.3. Delegation of Responsibilities
Burial Ground Cllr Harbud
Allotments Cllr Law
Barfield Green & Jubilee Field Cllr Murphy
The Orchard Cllr Law
Burnthouse Lane Cllr Harbud
3.2.4 Noticeboards. Members agreed to progress with the purchase of wooden noticeboards-direct replacement for existing designs
3.2.5. Litter Disposal-Parsonage Lane DBC have agreed to site dual purpose dog/waste bins where trackways meet the highway.
Clerk to obtain costings from existing contractor for large bin to be sited in unused gateway of car park at Parsonage Lane
3.2.6. FCSD-Works to old changing rooms. Members reviewed the proposed works and costings submitted by FCSD. It was agreed to look at:
a) the feasibility of demolishing old building and siting two or more containers to provide storage by both FCSD and the council.
b) total costings of ALL works needed to existing building
4.
Questions from the public & press (10 min maximum)
NONE
5.
Urgent items at the discretion of the Chair
NONE
6.
Items for discussion
6.1 Social Media Policy. It was agreed that the current social media policy needs no revisions. Cllr Law to be added as administrator to Facebook account
6.2 Faraday’s Field Licence. Clerk to discuss withdrawing from the licence with DBC with the SAH scouts taking over the agreement. The surety of the scouts’ use is paramount.
PCSO Smith informed of and agreed to deal with an Environmental Health issue regarding human waste being deposited on site from users of neighbouring field
6.3 Groundsman. It was agreed to take forward the employment of a member of staff to undertake certain duties relating to grounds maintenance and repair with reference to list supplied by the Clerk. Members to advise the Clerk of any suggested inclusions/additions in job description.
6.4. Handyman. Current appointee will retire in Sept 2022.Continuance of service provided will be included in employment as in 6.3
6.5 Burial Ground. Clerk & Cllr Harbud to review maintenance in line with Kent Wildlife Status and also with regard to ‘Caring for God’s Acre’ information.
6.6 FCSD Licence. This matter will be taken as a confidential item under the Public Bodies (Admission to Meetings) Act 1960, section 1(2)
6.7 Kent Police. PCSO Smith attended and gave a summation of recent local issues. Proposal to hold bike marking events-PCSO Smith to also provide SAHPC with extra bike marking kits
6.8. Parsonage Lane Pavilion. Updated architect’s plans were considered. Amendments requested
Extension of main hall area
Separation of bar/kitchen area
6.9. Land for sale. Details of land for sale adjacent Farningham Road station were received. No action necessary.
6.10 Community Award No nominations
7.
Reports
7.1 Councillors/Groups/Committee Reports
7.1.1 Recreation grounds QEF/KGF
7.1.2 Burial ground
7.1.3 Jubilee Field. It was agreed to write to Cllr Kite to express frustration regarding DBC estates/property to allow laying of pathway.
7.1.4 Barfield Green. Resident agreed to cutting back of trees along the boundary of his property and to contribute to costs.
7.1.5 Burnthouse Lane
7.1.6 Allotments. Clearance of unused land currently being carried out.
7.1.7 Hawley Pavilion Trust. Parking problems due to residents parking discussed. Two possible solutions to be investigated.
7.1.8 Other-none
DH
8.
Correspondence received/matters dealt with
Media/414 bus route Contact received from media regarding residents’ complaints about 414 bus route-Cllr Law to contact local media
AL
9.
GDPR No matters to consider at publication
10
Finance Tabled: end of month (May) summary
11.
Clerk’s Report
11.1 Kent Police Public Engagement meeting report-PCSO Smith gave a brief resume of proposed re-organisation.
11.2. Operation London Bridge. All is in place, Kent Libraries have agreed Books of Condolence can be situated in the libraries
11.3 FCSD TEN obtained for event 09/07.
11.4. Lack of information from DBC ward members. It was agreed to write to the ward members Cllrs Holt & Palmer to express disappointment that promised information has not been forthcoming
DH
12
PLANNING
As determined by the planning sub committee; No comments:
Erection of a single storey rear canopy with new entrance including porch and alterations to the bay window design at 60 Mill Road and changes to window
design in front elevation at first floor.
58 & 60 Mill Road
Hawley
Kent
DA2 7RZ
The meeting closed at 9.27pm
K Gale
CLERK TO THE COUNCIL