Club Constitution (Updated version)

Amendments to The Constitution – November 2018

In accordance with the amendments proposed and agreed at the AGM held on the 12th November 2018, the undernoted revised wordings have been made to the Constitution. The full updated version can be found under Club Constitution and Rules tab. A copy is also available on display in the clubhouse.

SECTION 3 – MEMBERSHIP

3.1.1 (e) has been amended and now reads as follows;

(e) HONORARY and LIFE members are entitled to the free use of the Club and all facilities. They are allowed one vote at the AGM and are allowed to attend the General Committee meetings but not to vote.

The maximum number of Life Members at any one time shall not exceed Ten and no more than One Life Member shall be nominated per annum.

In order to be proposed for Life membership, the member must have had at least 15 years or more as a Full Member (either continuously or with gaps). The member has served the Club with distinction in committees, workgroups, have given exceptional time and effort to events, recruitment of new members, or fundraising.

Any Full Member can be proposed by another Full Member by writing to the Club Secretary stating the name and reasons why that person deserves to be considered. The Executive Committee will be advised and the proposal then passed to the General Committee who will consider all the facts and if they endorse the candidate, send a report to the Executive Committee.

If approved, the nomination is put to the next AGM for approval by members.

Proposals for Life Membership given from the floor of an AGM/EGM will not be permitted.

3.1.4 has been amended and now reads as follows;

Any member wishing to convert from Full Member to Indoor or Social member may do so by informing the Secretary in writing. That member may revert back to full membership within three years by informing the Secretary in writing and paying the Full Member subscription. After three years, an application for full membership will have to be submitted.

SECTION 6: COMMITTEES (MANAGEMENT AND RUNNING OF THE CLUB)

6.2. GENERAL COMMITTEE

6.2.7 – this has been deleted and Section 6.2 GENERAL COMMITTEE now reads as follows;

6.2.1 The General Committee shall be responsible for the organisation of members' activities, fixtures, maintenance of the facilities, social activities, publicity and catering.

6.2.2 The General Committee shall consist of the members of the Executive Committee plus the Men’s Captain, Ladies’ Captain, Captain of Mixed Games, Fixtures Secretary, Bar Steward, Estate Manager, Membership Secretary, Competitions Secretary and Indoor Secretary. A quorum of two Executive Committee members plus three of these additional Committee members shall be required for a meeting to be convened.

6.2.3 The Chairperson shall have a normal vote plus, in the event of a tie, a casting vote.

6.2.4 In the absence of the Chairperson at a meeting, the members present shall elect a Chairperson for that meeting.

6.2.5 The Committee shall meet bi-monthly to report on activities within their responsibility. Any member failing to attend or send apologies for absence on two successive occasions will be assumed to have resigned.

6.2.6 The Greenkeeper, Press Officer, Maintenance Officer, Catering Officer, Social Team representative and Think Tank representative may also attend the General Committee meetings but not vote on any issue other than those within their area of responsibility. When not in attendance they shall supply a written report on activities within their area to the Secretary.

6.2.7 The Assistant Secretary and Assistant Treasurer can attend both meetings but cannot vote unless acting up in the event of the treasurer or secretary being absent.

6.3. SUB-COMMITTEES

6.3. (d), (e) and (f) have been amended and now read as follows;

d) The Ladies Committee shall consist of the Ladies Administrator, Ladies Captain and Vice Captain.

e) The Competitions Committee (outdoors) shall consist of the Competitions Secretary and Assistant Competitions Secretary.

f) The Indoor Committee shall consist of the Indoor Secretary, Assistant Indoor Secretary (nominated post) and the Secretaries of all the indoor leagues.