Cookies

We use essential cookies to make our site work. We'd also like to set analytics cookies that help us make improvements by measuring how you use the site. These will be set only if you accept.

For more detailed information about the cookies we use, see our cookies page.

Essential Cookies

Essential cookies enable core functionality such as security, network management, and accessibility. For example, the selections you make here about which cookies to accept are stored in a cookie.

You may disable these by changing your browser settings, but this may affect how the website functions.

Analytics Cookies

We'd like to set Google Analytics cookies to help us improve our website by collecting and reporting information on how you use it. The cookies collect information in a way that does not directly identify you.

Third Party Cookies

Third party cookies are ones planted by other websites while using this site. This may occur (for example) where a Twitter or Facebook feed is embedded with a page. Selecting to turn these off will hide such content.

Constitution


1.     TITLE:  
The name of the society shall be the ‘HERTFORDSHIRE BOWLS COACHING SOCIETY’ hereinafter called the ‘Society’.


2.    AIMS & OBJECTIVES:
The Society is established
a)     To promote, foster and safeguard the training and coaching methods as defined by the English Bowls Coaches Society (EBCS) and Coach Bowls (CB).
b)     To co-ordinate and develop coaching initiatives designed to raise standards and increase participation in bowls games within the county of Hertfordshire.
c)     To design and conduct training courses, seminars and workshops for players, coaches and administrators, etc.
d)     To provide information and guidance on the options available to those seeking accreditation/qualification as a bowls coach, working with the EBCS, CB, 1st4sport and other related bodies.
e)     To liaise with CB, 1st4sport, EBCS, Herts Sports Partnership, Sportscoach UK and like bodies as appropriate in the development and implementation of programmes.
 f)     To co-operate with and assist National, County and District governing bodies in conduct, promotion and development of Bowls in the County of Hertfordshire.
g)    To do all other such things as may be considered to be incidental or conducive to the attainment of above objects or any one of them.


3.    MEMBERSHIP:
The following shall be eligible for membership
a)      The County Coach
b)      Hertfordshire Bowls
c)   Hertfordshire County Indoor Bowling Associations
d)   Male and female Coaches at all levels of competence in Hertfordshire certificated by CB and/or EBCS.

Membership of the Society shall be at the discretion of the Executive Committee and subject to the payment of a subscription determined at an Annual General Meeting.  Subscriptions shall be due and payable on 1st October. A member failing to make payment shall forfeit all rights and privileges of membership until the whole of the arrears have been discharged.

The Annual General Meeting shall have power to elect on the recommendation of the Executive, Honorary Life Members for exceptional services rendered to the Society. Nominations for election must reach the Secretary not later than 31st January


4.     OFFICERS:
The Officers of the Society are Chairman, Vice Chairman, Secretary, Treasurer, Welfare Officer, County Coach and the Coach Bowls County Coordinator. The County Coach and the Welfare Officer shall be appointed by the HBCS Executive Committee.

The Chairman, Vice Chairman, Secretary, and Treasurer shall be elected at the Annual General Meeting or an Extraordinary General Meeting called for that purpose.


5.     MANAGEMENT:
The affairs of the Society shall be conducted by an Executive Committee consisting of the Officers and five other elected members, with the power to co-opt as non-voting members any additional person(s) for such purpose and period as they shall decide. Each member County Association may appoint a representative who unless otherwise a member of the Executive Committee shall be entitled to attend ex-officio with power to vote.


6.      MEETINGS:
a) The Society shall hold an Annual General Meeting not later than 30th April each year, save in special circumstances that shall require a postponement, at a place decided by the Executive Committee. In very exceptional circumstances the Executive Committee may decide to hold an AGM via Zoom or use email or post for an important vote.

b)     An Extraordinary General Meeting may be called by the Executive Committee at any time and for any purpose.

c)     An Extraordinary General Meeting shall be called forthwith by the Executive Committee on receipt of a requisition by H.B. or H.I.B.A. or by not less than ten other members. The requisition shall be in writing addressed to the Secretary and shall state the purpose of the Meeting.
d)     Notice of meetings shall be given by the Secretary not less than twenty-one (21) days before the Annual General Meeting, and fourteen (14) days before any Extraordinary General Meeting. The Notice shall state the date, time, and place with an agenda giving the business of the meeting and shall include financial statements where appropriate.
e)     No business other than that shown in the agenda shall be discussed at any such meetings. Any member wishing to present a resolution at an Annual General Meeting must give written details to the Secretary not later than 31st January.
f)     The Secretary shall keep a record of every meeting and record all votes and decisions in a book kept exclusively for this purpose.


7.     PROCEDURE AT MEETINGS:
a)      The Chairman shall conduct all meetings. In the absence of the Chairman, the Vice Chairman shall preside. In the absence of both of these Officers, the meeting shall elect a Chairman from those present. The Chairman presiding at a meeting shall have a second or casting vote whenever there is a tied vote.
b)      Five members shall form a quorum at meetings of the Executive Committee.
Twelve members shall form a quorum at General Meetings.
c)      Unless a poll is demanded, voting on resolutions shall be by a show of hands.  All resolutions other than Special Resolutions shall be carried on a simple majority of those present and voting thereon.
d)     A Special Resolution shall be carried with the support of two-thirds of the members present and voting thereon.


8.    FINANCE:
a)     The financial year of the Society shall end on 31st December.
b)      The Treasurer shall prepare and present to the Annual General Meeting appropriate financial statements which have been duly verified by a competent person.


9.     POLICY ON SAFEGUARDING VULNERABLE GROUPS
The Society recognises and acknowledges its responsibilities to adopt the published national policy of the governing bodies for the safeguarding of children and vulnerable adults. The Society is committed to do this by acknowledging that the welfare of children and vulnerable adults is paramount, and that, irrespective of age, gender, religion, race or disability, each has a right to be safe and to be treated with respect and dignity.

The Executive Committee shall appoint a Welfare Officer who maintains a current registration with the Disclosure & Barring Service (DBS).


10.      DISCIPLINARY PROCEDURES
The Executive Committee has the power to suspend or revoke the membership of any member after due consideration and examination of any complaint.  In exercising this power, the Executive Committee will take into account the procedures set out by the relevant governing bodies.


11.     AMENDMENT OF CONSTITUTION AND WINDING UP
The Constitution of the Society may be amended or extended only by a special resolution passed at an Annual or Extraordinary General Meeting.

A special resolution to wind up the Society may only be adopted at an Extraordinary General Meeting called for that purpose. In the event of a winding up all monies remaining after settlement of debts and liabilities shall be distributed equally to the member County Associations.

All equipment shall be sold, and the net proceeds shall be similarly disbursed.

END [page 2 of 2]