Zingari Bowls Club Constitution

1. Title

     1.1 The Club shall be called Zingari Bowls Club (hereafter referred to as the Club) and be affiliated to the English Bowling Federation.

2. Headquarters. 

     2.1 The Headquarters of the Club shall be the Zingari Club Long Eaton

3 Home Green.

     3.1 The home green will be West Park, Long Eaton

4 Objects

     4.1 The objects of the Club will be to promote, foster anf safeguard the flat green of bowls under the Constitution, Rules and Laws of the Gameset out by the EBF and Bowls England in the current Year Book.

5 Membership.

     5.1 Membership is open to all that apply whose application is deemed acceptable to the Executive Committee.

     5.2 An applicant will become a member by paying any club fees due and being voted in as a member at the AGM.

     5.3 Life Membership. A member may propose a member for Life Membership in writing to the Secretary 21 days prior to the AGM. The proposal shall be in recognition of loyal service or other meritorious service and discussed and voted on at the AGM

6 Officers.

     6.1 The Officers of the Club shall be as follows:

           President

           President Elect

           Secretary

            Treasurer

            Match Secretary

            Competiton Secretary

            Club Captain

       All officers shall be elected at the Annual General Meeting of the Club to hold office for the following year.

     7. Executive Committee

        7.1 The Affairs of the vClub shall be controlled by an Executive Committee comprising of the officers (as 6.1 above) and Life Members

        

        7.2 The Committee will meet when neede to discuss any matters arising during the season and prior to the AGM.

        7.3 At each meeting The Chair will be taken by The President or in their absence The President Elect. 

        7.4 Decisions made by the Committee shall be by a simple majority vote, in the event of equal votes The President will have the casting vote, No other person is entitled to more than one vote.

        7.5 The Secretary shall keep a record of and produce minutes of the proceedings at the committee meetings.

        7.6 The Treasurer shall keep accurate accounts of the Club finances.

        7.6.2 The Treasurer shall make a copy of the accounts for the inspection by the committee and for the members at the AGM.

       7.6.3 The Treasurer will maintain a bank account into which all surplus receipts will be deposited.

        7.6.4 The committee's duties will include the following to appoint sub committee as necessary to fulfil the Clubs business; To decide and recommend to the AGM the amount of the Club fees; to arrange and decide the cost of tickets for the Presentation Evening.

     8 General Meetings

        8.1 All meetings need a Quorum to vote, A Quorum will consist of at least three officers and five members.

        8.2 The Annual General Meeting (AGM) shall be held in March, Notice to be given to all members 21 days prior to the meeting.

        8.3 All members shall be entitled to attend and vote.

        8.4 All notices of Motions and Resolutions, plus nominations for positions of officers must be received in writing by the Secretary 14 days prior to the AGM.

        8.5 The business of the AGM shall be:-

        8.5.2 To confirm the minutes of the previous AGM and any special General meetins held since the last AGM.

        8.5.3 To receive reports from a) The President b)The Secretary c) The Match Secretary d) The Competition Secretary e) The Captain f) The Treasurer.

        8.5.4 To receive, consider and voteon any notices of Motions and Resolutions suitably proposed and seconded including proposals for Life Membership.

        8.5.5 To consider an amount if any to be offered to the incoming President assist him/her with expenses to the office.

        8.5.6 To consider an amount if any, to pay to the officers to be paid in respect of general expenses of the last season.

        8.5.7 To elect the seven officers (see para 6.1) In the absence of sufficient nominations, election of willing candidates present at the meeting can be made.

        8.5.8 To elect two members of the Club to represent the Club at the County EBF Executive meeting.

        8.5.9 To elect two members of the Club to represent the Club at the Local League meetings.

        8.5.10 Decisions shall be by a simple majority vote. In the event of equal votes the Chairperson of the meeting shall be entitled to a second casting vote. Apart from the chairperson's second casting voteno other person is entitled to more than one vote.

        8.5.11 The Secretary or in his absence an agreed deputy shall keep a record of, and produce minutes of the proceedings.

     9 Disciplinary Procedure

        9.1 The Officers of the Club will when necessary make its own disciplinary discisions regarding reports of alleged misconduct or misdemeanour by any member, visitor, or guest.

        9.2 All reports appeals and objections to decisions made are to be in writing and submitted to the Club Secretary. A sub committee will be formed to look at the appeal. No member having a personal connection or involvement shall be included in the proceedings except to privide relevant information.

        9.3 All necessary meetings will be arranged by the Club Secretary and the parties concerned will be informed in writing of the time, date and venue.

     10 Alterations to the Constitution

        10.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or Special meeting convened with the required written notice of the proposal. Any alteration or amendment must be duly proposed and seconded. Alterations shall be passed if supported by a simple majority vote.

     11 Protection of Children and Vulnerable Adults

        11.1 The Club recognises and acknowledges its joint and several responsibilities, together with its members to support the English Bowling Federation child protection policy. All members are required to adopt the highest possible standards of care towards children and other vulnerable people participating in our Game of Bowls.

        11.2 The Club believe that everyone has a duty of care towards the children and other vulnerable persons with whom they have contact and to safeguard and protect them from abuse. This is both a moral and legal obligation. Everybody whether administrator, official, coach or bowler involved in working with children, young people and vulnerable adults, has a responsibility to be informed about, and be able to recognise the different forms of abuse. They also need to know what precautions or steps should be taken for its prevention and what action to take if an incident occurs. The link on the Internet to gain access to the EBF child protection policy is www.safeguardingbowls.org  

     12 Dissolution

        12.1 If at any General Meeting a resolution is past calling for the disillusion of the Club the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution.

        12.2  If at that Special General Meeting and providing there is a required quorm and the resolution is passed by at least a simple majority of the members present the executive committee shall proceed to release the assets and discharge all debts and liabilities of the Club.

        12.3 After discharging all the debts and liabilities and realising the proceeds from the sale of any available non-liquid assets any cash and bank balances will be distributed to the members of the club who have been fully paid up members for a minimum of 48 months