Cookies

We use essential cookies to make our site work. We'd also like to set analytics cookies that help us make improvements by measuring how you use the site. These will be set only if you accept.

For more detailed information about the cookies we use, see our cookies page.

Essential Cookies

Essential cookies enable core functionality such as security, network management, and accessibility. For example, the selections you make here about which cookies to accept are stored in a cookie.

You may disable these by changing your browser settings, but this may affect how the website functions.

Analytics Cookies

We'd like to set Google Analytics cookies to help us improve our website by collecting and reporting information on how you use it. The cookies collect information in a way that does not directly identify you.

Third Party Cookies

Third party cookies are ones planted by other websites while using this site. This may occur (for example) where a Twitter or Facebook feed is embedded with a page. Selecting to turn these off will hide such content.

Privacy Policy and Cookies

Privacy Notice

This privacy notice is published in accordance with the EU General Data Protection Regulations (GDPR) which formally comes into effect on the 25 May 2018.  The notice provides general information on the way in which the personal information you provide is managed and processed by the Gunthorpe Parish Council.

Depending on which council services you use, you may be asked to review more detailed privacy notices specific to that service.

Information we collect about you

We may collect and process the following data about you:

  • Information provided voluntarily by you. For example, when you register for information, apply for a particular service or make a comment or complaint
  • Information that you provide when you communicate with us by any means such as email, letter, online form, social media or telephone call
  • Information collected using cookies on your computer about how you browse our website

Use of your personal data

The information you have provided to the council will be used by us in adherence with our statutory obligations, including enforcement action if required.

We are legally able to process your personal data:

  • when you have freely and explicitly provided your consent to this processing or
  • when we have a statutory duty to collect and process this information to provide the required service or undertake a statutory function
  • When your personal data forms part of a contract between you and the council

The consequence of you not providing personal information to us is that we will be unable to process your enquiry, assessment or application.

Sharing of personal data

The personal information you provide will not be shared for any other purpose unless required by law, to prevent or detect crime or to protect public funds.

Additionally we must make public certain details in the form of a public register where it has a statutory obligation to do so.

The categories of organisations we may share your personal information with are:

  • Statutory and other public bodies

Protecting your personal data

Your unpublished personal data will be kept secure by the Council and will be kept within the European Economic Union (EEU). Where a third party cloud service is used to store your personal data we will ensure that appropriate safeguards are in place to keep your personal data secure.

Keeping your personal data

We will keep your personal data in accordance with our retention schedule, unless you explicitly request it to be removed. This right to have your data removed is not an absolute right, for example, we will need to retain your data if this information forms part of a statutory or legal obligation, public registry or an existing contract.

What are cookies?

Our website puts small files (known as ‘cookies’) onto your computer to collect information about how you browse the council’s site.

Cookies are used to:

  • measure how you use the website so it can be updated and improved based on your needs
  • recognise the browser you use
  • track new and returning users

You can disable cookies but this may have an impact on your experience when using the website.

Your responsibilities

Only provide personal information pertinent to its intended use or for the purpose of processing a claim, application or notification for statutory requirements.

Tell us as soon as possible if any of the personal information you have provided has changed, for example, your address or other contact details.

Your rights

There are a number of rights that you may exercise depending on the legal basis for processing your personal data. In most cases, these rights are not absolute and there may be compelling or overriding legal reasons why we cannot meet these rights in full.  This will be explained to you in more detail should you contact us for any of the reasons detailed below:

  • request a copy of the personal information the council holds about you
  • to have any inaccuracies corrected
  • to have your personal data erased
  • to place a restriction on the council’s processing of your data
  • to object to processing and
  • to request your data to be ported (data portability)

Where the processing of your personal data is based on your consent, in most circumstances you have the right to withdraw that consent at any time and we will act on your instructions.

If you have any concerns about how we process your personal data or wish to discuss how to exercise your rights, you should contact the council’s data controller. You also have the right to make a complaint to us by contacting the Parish Clerk on 0115 9314084.

Alternatively, you may wish to complain directly to the Information Commissioners Office (ICO).  You can do this by writing to them at:

Information Commissioners’ Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Telephone: 0303 123 1113

Or you can report a concern to the ICO online