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Hannington Parish Council, Hampshire

2015/16

1. Budget, Grants and Precept

The Council, at its meeting 2nd December 2014, discussed financial monitoring 2014-15 and projected cash balance as at 31st March 2015 so as to influence the discussions on the Budget 2015-16.  Decisions were reached in principle for the Parish Precept 2015-16, subject to further information being provided by BDBC on the base data, and  for the Grant Application Forms 2015-16.  Final decisions to be made in early January 2015 so as to meet the deadline set by BDBC of 31st January 2015.

 

2. Financial Monitoring

The first meeting in the financial year was held on 21st May 2015, only seven weeks into the year with no receipts nor payments having been made.  The only matters of interest were a series of relatively small changes to the Budget 2015/16.  These were covered by a brief email in advance of the meeting, and covered in the Minutes as follows...Extract from Minutes of 21st May  2015

12.d Revised Budget 2015/16 (incl Financial Monitoring update)

"All Councillors had received, ahead of the meeting, a financial statement with a covering email explaining the proposed changes to the Budget previously approved by the Council.  These changes centred around:-

* change to the opening cash balance following automatically from the Final Accounts 2014/15,

* notification that there was two month’s salary (August & September 2014) outstanding for the previous Clerk that had not been claimed £294.50, partially offset by the current Clerk only being eligible for 47 weeks salary, and

* payment of £54 to the tax specialist employed to resolve HMRC issues.

The effect of these changes was to increase the projected cash balance as at 31 March 2016 from £4,926 to £4,729.

The Clerk confirmed there had been NO PAYMENTS in the current financial year [2015-16]."

Below are copies of the Cover Reports and the Financial Monitoring Statements for the THREE Council meetings held 8th Sept 2015, 8th December 2015, and 9th February 2016.  There was, in addition, a Special meeting of the Council held on 12th January 2016 to discuss Budget 2016-17.  That meeting also included a Financial Monitoring Statement as at 31st December 2015.

 

3. Final Accounts and Audit Reports

a. Final Accounts 2014-15

The Transparency Code for Smaller Authorities applied with effect from 1st April 2015.  Hannington Parish Council have agreed to comply with this 'Guidance' even though they have also opted to retain BOTH Internal and external auditors.  This being the case it is appropriate to record in this section the Final Accounts and Audit Reports for 2014-15 that would have been considered AFTER 1st April 2015.

3. Final Accounts and Audit Reports

b. Final Accounts 2015-16

Below is a list of the documents required, by the Internal Auditors for their completion of the audit.  The list includes all the Statements and Supporting Papers including a copy of the Cash Book showing ALL the transactions in the year.

In accordance with the Accounts and Audit Regulations 2015, "as soon as possible after conclusion of the audit, the Parish Council must publish, which includes on a website, the Notice of Conclusion of Audit advising that the audit has been completed and the following requisite information: Section 1 to 3 of the Annual Return and Issues arising from the audit (if any).  The documents must be published for at least 14 days and made available for public access for not less than 5 years."

The draft Final Accounts 2015-16 were presented to the Parish Council meeting on 10th May 2016 as Agenda Item 15.a, for approval.  Copies of the core documents are available below. 

* Draft Final Accounts 2015-16... Financial Statement, with explanations of the variances between Outturn and Budget,

Cash Book 2015-16 transactions; receipts and payments pages

Fixed Asset Register as at 31st March 2016

* Annual Return: Section 1 - Annual Governance Statement 

* Annual Return: Section 2 - Accounting Statements 

* Internal Auditor's Report for 2015-6 plus a copy of the Clerk's responses. 

* Notice of the Conclusion of Audit.

Public Inspection of Accounts 2015-16

All Councils are required to publish the following information (online through a website is acceptable):

a. All items of expenditure above £100 (see extract of Cash Book attached)

b. Final Accounts 2015-16

c. Annual Governance Statements (also known as the Annual Return)

d. Internal Audit Report

e. List of Parish Councillors responsibilities. NOTE: the Parish Council has NOT delegated any responsibilities to individual councillors.  However, some Cllrs had 'lead' responsibilities on certain topics e.g. Cllr Janusz Hertz (Broadband), Cllrs Clare Kinnear and Karin Jardine-Brown (footpaths).

f. Details of public land and building assets.  Hannington Parish Council is formally seeking the transfer of the registration of the Village Green from Kingsclere Parish Council.  This is expected to be completed during 2016-17.  Details can be found on the website under 'Village Green'.