PORTISHEAD PROBUS CLUB RULES – Confirmed at 17/1/2024 meeting

1. The name of the Club shall be Portishead Probus Club.

2. The primary aim of the Club will be to promote good fellowship.

3. Membership shall be open to professional or business people who are retired, semi-retired or

approaching retirement and of good character and respected in their communities.

4. The club shall be non-political and non-sectarian.

5. Dress Code is “smart casual”.

6. Membership applications shall be sponsored by two club members and acceptance shall be at

the discretion of the Committee. Application shall be made in writing upon the appropriate form

available from the General Secretary.

7. Club members’ personal details provided on the Membership Application Form will be stored

and processed in line with the current applicable General Data Protection Regulations.

8. Any Member of the Club can terminate their Membership at any time by notifying the Secretary.

9. The annual subscription shall be fixed at the AGM. Should a member’s subscription not have been

paid by 10 weeks after the AGM'. the membership shall lapse, subject to confirmation by the

committee.  A new member shall pay a pro-rata subscription, the amount to be determined by the

Treasurer.

10. The financial year shall end on the last day of August and the AGM shall be held on the third

Wednesday of September in each year.

11. Any Banking arrangements or changes thereto should be proposed by the Treasurer and authorised

by the Committee. The Membership should be advised of these changes at the earliest opportunity.

Signatures of any two officers from the Treasurer, Chair, Immediate Past Chair and Secretary

will be required for cheques.

The Treasurer only may conduct Internet banking for the Club, providing a mandate is signed by at

least two signatories, or whatever the bank requires.

12. Members may introduce guests provided that the same guest shall not be invited

to more than two meetings in any year.

At the December and June meetings spouses/partners/friends are invited.

13. The Committee shall consist of :

Chair,, Vice-Chair, Immediate Past Chair, Treasurer/Dining Secretary,

General Secretary, Minute Secretary, Event Secretary, Publicity Secretary, Speaker Secretary,

Special Lunch Secretary, Welfare Secretary, Webmaster plus 2 Committee Members.

Committee members shall be elected at the AGM and any vacancy shall be filled by resolution of

the Committee.

The Chair shall automatically retire from office at the end of one year in the chair.

In the event of there not being a Chair Elect, the outgoing Chair can be invited serve for ONE further

year.

No ordinary committee member can serve for more than a year without re-election.

Five members of the Committee shall constitute a quorum, two to be Officers.

The Committee shall have the power to co-opt to fill a vacancy and to appoint sub-committees.

14. The Treasurer shall report the Annual Accounts and inventory at the AGM.

An independent Accounts Examiner shall be elected at the AGM.

15. Members shall be responsible for the Dining Fee, if they are absent from a meeting, if they have not

advised the Dining Secretary by Saturday prior to the meeting from which they will be absent.

16. In the event of the winding up of the Club, its property and assets of every kind

shall be disposed of as the Committee considers appropriate.

17. These Rules may only be altered by a resolution of the majority of the members attending the AGM

or at a regular meeting provided that all members have had prior notice.