Constitution

SHALDON BOWLING CLUB

 

CONSTITUTION AND RULES

 

1. MISSION STATEMENT AND TITLE

a)  This constitution and the rules are made for the efficient operation and administration of the Club.

b)  The Club shall be known as ‘Shaldon Bowling Club’, a non-profit making organisation, to promote and foster the game of bowls for its membership, which shall be open to all without discrimination.

 

2.  STRUCTURE

a)  The Club shall be governed and managed by a Management Committee supported by

 two Playing Sections – the Men’s Section and the Ladies Section.

b)  Members of all committees shall hold office for a period of one year and will be

eligible for re-election.

c)  The Officers of the Club shall be a President (an honorary appointment conferring no voting rights), Club Chairman, Honorary Club Secretary, Honorary Club Treasurer, Club Captain and Honorary Club Safeguarding Officer.

d) The Management Committee shall consist of the officers and four members from each section.

 

3.  MANAGEMENT COMMITTEE

a)  The Management Committee will meet as necessary, and shall be chaired by the Club Chairman, (in whose absence the President, or other Officer, shall deputise), who shall only be entitled to vote in the event of a tie.

b) Five members shall form a quorum, one of whom shall be an Officer.

c) Responsibilities of this committee shall encompass management of the facilities, liaison with the Landlord, and shall have executive powers over the two sections.

d) This committee may appoint such sub-committees/working parties as they deem necessary and have the right to co-opt and fill vacancies.

Duties of Honorary Club Secretary: -

a)  Routinely to deal with any matters and correspondence in connection with the Club’s affairs.

b) To record the minutes of all Management, Annual and Extraordinary General meetings.

c)  Receive minutes of playing section meetings and bring relevant matters to the attention of the Management Committee.

d)  Submit a report covering the activities of the Management Committee and the two playing sections to the AGM.

e)  To advertise committee vacancies and deal with nominations, motions submitted, complaints and objections.

f)  To circulate written notice of all general meetings including an agenda to members at least ten days prior to meeting date.

Duties of Honorary Club Treasurer

a)  Receive all monies due; arrange payment of all due fees and invoices.

b)  The Hon. Club Treasurer is authorised as sole signatory to the accounts. (in his absence one of the other signatories may sign).

d)  Report to Management Committee on financial situation as required and in October each year prepare the season’s accounts; after examination these then to be presented at the Club AGM.

e)  The financial year shall run from 1st October to the following 30th September.

 

4.    PLAYING SECTION COMMITTEE

a)  Men’s Section – Chairman, Secretary, Team Managers / Organisers, Fixtures Secretary, Competitions Secretary and three other members.

b)  Ladies’ Section – Chairperson, Secretary, Captain, Vice-Captain,

Fixtures Secretary, Competitions Secretary, selector and four other members.

Sheet 2 of Constitution and Rules

 

 

c)  Section meetings to be held regularly during the season. Minutes of these meetings shall be forwarded to the Honorary Club Secretary.

d)  Section AGMs to be held at least 14 days prior to the Club AGM.

 

5.  ANNUAL GENERAL MEETING.

a)  The AGM shall be held in November, on a date to be decided by the Management Committee, when the minutes of the last AGM and any other general meetings shall be confirmed.

b)  Presentation and adoption of the annual reports by the Honorary Club Secretary.

c)  Presentation and adoption of examined accounts.

d)  Election of Officers of the Club.

e)  Confirmation of Section nominees.

f)  Appointment of Accounts examiner.

g)  Consideration of any item having been proposed by the Management Committee.

h)  Consideration of any motion proposed and seconded and notified in writing to the Honorary Club Secretary at least 14 days prior.

i)  Twelve Full/Life members, including three of the outgoing Management Committee, shall form a quorum.

 

6. ELECTION OF CLUB and SECTION OFFICERS

Nominations for officers shall be entered on lists posted on the Club Notice board between the 1st and 30th September, signed by the proposer, a seconder and the nominee, all of whom shall be Full / Life Members.

 

7.  EXTRAORDINARY GENERAL MEETINGS

An EGM may be called at the discretion of the Management Committee or on receipt of a written notice signed by a minimum of eight Full / Life members, stating clearly the reason for calling the meeting. Twelve Full / Life members, including three of the Management Committee, shall form a quorum.

 

8.  RULES AND CONSTITUTION

a)  No rule shall be amended, added to or rescinded except by a resolution carried by a two-thirds majority of the members present and entitled to vote at a General Meeting, assuming a quorum has been achieved.

b)  In the event of any question arising as to the meaning of any rule or contingency not provided for in the rules, the Management Committee shall act as arbitrators and their decision shall be final and binding on all parties.

 

9.  MEMBERSHIP

The following shall be categories of membership: -

a)  Full Members over the age of 18 years on 1st May.

b)  Junior Members under the age of 18 years on 1st May.

c)  Honorary Life Members who may be proposed by the Management Committee in recognition of long and/or meritorious service to the Club.

d)  Social Members (not entitled to vote at general meeting).

e) Family Membership (not entitled to vote or hold club keys and to bowl under a full member stewardship).

 

10.  APPLICATION FOR MEMBERSHIP

a)  These shall be submitted to the Honorary Secretary of the Playing Section on the appropriate form, countersigned by two Full/Life Members (not applicable in the case of lapsed members re-applying), which will be posted on the Notice Board for at least ten days, during which time any objections shall be made in writing to the Club Honorary Secretary.

b)  All applications shall be considered by the appropriate Playing Section Committee, who shall have full power to admit or refuse membership.

Sheet 3 of Constitution and Rules

 

 

c)  The full application procedure will apply to anyone whose membership has previously been terminated by the Club.

 

11.  CONDUCT AND RIGHTS OF APPEAL.

a)  Members on joining agree to abide by the Rules and Constitution of Shaldon Bowling Club, a copy of which is posted on the Club notice board and is available from the Honorary Club Secretary.

b)   Members are required to conform to the Dress Code formulated by their playing committee, on the green and elsewhere when representing the club.

c)   Matches, cigarette ends, chewing gum and other refuse must be deposited in the receptacles provided. and on no account be discarded on the green, in the ditches or in or around the clubhouse.

Glasses and plastic liquid containers may not be carried over the playing surface

d)  The Management Committee shall have the power to suspend or terminate the membership of any member causing damage to the green or club property or, who, when on club business, behaves in an improper or disorderly manner or acts in any way prejudicial to the club.

e)   If any person is suspended, expelled or excluded from membership by the committee, that member shall have the right of appeal which shall be made in writing to the Club Honorary Secretary within 14 days of such occurrence. Any such appeal shall be decided by three Full Members, not being members of the Management Committee, and shall be binding on all parties.

 

12.  SUBSCRIPTIONS, LOCKERS, MATCH FEES, NOTICES

a)    The Management Committee, prior to the start of the season, will determine the annual subscription, match fees, travelling expenses, and locker fees; the Honorary Secretary will post details on the notice board.

b)     All notices placed on the Notice Board during the season concerning matches, competitions or any other club matter shall be deemed sufficient intimation to members of the relevant matter.

c)  The annual subscription and locker fees if allocated shall be due on the 1st April or on a date of election to membership. The Management Committee may reduce the amount due in respect of a member elected during the season.

d)  Membership shall cease where payment of the annual subscription has not been received by 1st May, such member will not be permitted to participate in any competitions, which they may have entered.

 However, if there are extenuating circumstances, communicated to the Honorary Club Treasurer in confidence by 31st May, he may at his discretion, acting on behalf of the Management Committee, reach an agreement with that member regarding payment.

e)  No refunds of annual subscriptions will be made in the event of cessation of membership other than in exceptional circumstances and at the sole discretion of the Management Committee.

f)  The Honorary Club Treasurer will allocate lockers to members.

g)  Match fees levied will be payable to team captains at the commencement of any match.

 

13.  COMPLAINTS

 Any complaint, which must be in writing to the Honorary Club Secretary will be investigated and considered by the Management Committee whose decision must be accepted by all parties as binding and final.

 

14.   HOURS OF OPENING AND AVAILABILITY TO THE PUBLIC

a)   The Clubhouse and bowling green will be available for play as determined by the Management Committee, in accordance with the tenancy agreement with the landlord, normally from 10.00am to dusk.

b)   Members of the public shall have priority use of at least one rink at all times save on such occasions as may have been set aside with the Landlord’s prior approval, for special matches and competitions. The scale of charges for use shall be exhibited both inside and outside the clubhouse.

 

Sheet 4 of Constitution and Rules

 

 

15.   TRUSTEES

The Club Chairman, Honorary Secretary, Honorary Treasurer shall act as the Trustees of the Club referred to in the Club’s Lease with the Teignbridge Council. The Trustees and the Officers and the Management Committee shall be indemnified against risk and expenses out of the assets of the Club and against any default in the Club not meeting the Terms and Conditions of the Lease.

 

16.   DISCLAIMER

Neither the Club nor any member thereof shall be liable for the loss or damage to property of members or visitors, nor for any injury sustained by a member or visitor whilst on club premises.

 

17.   PROPERTY OF THE CLUB

The assets of the club are vested in the Officers and Management Committee for the time being who shall have total responsibility for all property, funds and general business of the Club.

 

18.   DISSOLUTION

a)  If, at a General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Honorary Club Secretary shall convene a Special General Meeting to be held not later than one month thereafter to further discuss and vote on that resolution.

b)   If, at that Special General Meeting, the resolution be carried by at least two-thirds of Full/Life members present, the Management Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realize the assets of the club and discharge all debts and liabilities of the Club.

c)   After discharging all debts and liabilities, any remaining assets shall not be paid or distributed among members but shall be applied for the purpose of the sport’s governing body for use in community related sport, another CASC within the scheme, or a charity at the discretion of the Management Committee

 

                                                                                                                2018 edition

                                                                                    Adopted by AGM – 14th November 2018