Cookies

We use essential cookies to make our site work. We'd also like to set analytics cookies that help us make improvements by measuring how you use the site. These will be set only if you accept.

For more detailed information about the cookies we use, see our cookies page.

Essential Cookies

Essential cookies enable core functionality such as security, network management, and accessibility. For example, the selections you make here about which cookies to accept are stored in a cookie.

You may disable these by changing your browser settings, but this may affect how the website functions.

Analytics Cookies

We'd like to set Google Analytics cookies to help us improve our website by collecting and reporting information on how you use it. The cookies collect information in a way that does not directly identify you.

Third Party Cookies

Third party cookies are ones planted by other websites while using this site. This may occur (for example) where a Twitter or Facebook feed is embedded with a page. Selecting to turn these off will hide such content.

Data Protection

Data Protection Policy - South Clifton Parish Council

Last reviewed: Monday 20th April 2026

1. Purpose

South Clifton Parish Council is committed to protecting personal data and ensuring it is handled in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Scope

This policy applies to all councillors and the Clerk when handling personal data in the course of parish council business.

3. What is personal data

Personal data includes any information relating to an identifiable individual, including:

  • Names, addresses, email addresses and phone numbers
  • Correspondence from residents
  • Employee or contractor details
  • Service user information

4. Principles

The council will ensure personal data is:

  • Processed lawfully, fairly and transparently
  • Collected for specified, legitimate purposes
  • Adequate, relevant and limited to what is necessary
  • Accurate and kept up to date
  • Retained only as long as necessary
  • Stored securely

5. Lawful basis

The council processes personal data under:

  • Public task (carrying out official functions)
  • Legal obligation
  • Legitimate interests (where appropriate)

6. Data handling

The council will:

  • Only collect necessary personal data
  • Use data only for council purposes
  • Not share data unnecessarily
  • Ensure confidential information is handled appropriately

7. Security

The council will ensure:

  • Use of official council email accounts where possible
  • Password-protected devices and accounts
  • Secure storage of electronic and paper records

8. Data retention

Personal data will only be kept for as long as necessary and will be disposed of securely when no longer required.

9. Individual rights

Individuals have the right to:

  • Access their personal data
  • Request correction of inaccurate data
  • Request deletion where appropriate

Requests should be directed to the Clerk.

10. Responsibility

The Parish Clerk is responsible for day-to-day data protection compliance. All councillors are responsible for handling personal data appropriately.

11. Review

This policy will be reviewed annually.