Leases and Licences and Club Agrements
Overview of Trust Agreements
As a registered charitable trust, our primary duty is to safeguard the recreation ground for the benefit of the local community. To support sports participation and generate essential funding for site maintenance, the Trust grants formal legal agreements—leases and licences—to local sports clubs, community groups, and youth organisations.
We are committed to maintaining a fair balance between supporting dedicated club facilities and preserving open, free public access to the recreation ground.
Understanding Our Agreements
Following Charity Commission Guidance, the Trust utilizes two distinct types of agreements:
• Licences (Casual & Seasonal Use): Grant non-exclusive permission to use specific areas—such as football pitches, the cricket oval, or open field space for organised activities (e.g., Saxilby Guides and Scouts). Public access continues unrestricted outside of designated session hours.
• Leases (Dedicated Facilities): Grant formal occupation of specific assets, such as clubhouse buildings or dedicated sports ground space. These agreements clearly define maintenance obligations, public liability requirements, and rent terms to ensure assets are properly maintained.
Statutory Public Consultations & Charity Law
Under the Charities Act, the Trust holds its land as "designated land" specifically set aside for public recreation.
Any proposal to grant a new long-term lease, alter boundary rights, or grant exclusive occupation of any part of the site requires compliance with statutory requirements. Where applicable, the Trust will publish a Statutory Notice on this page and issue a 28-day public notice to invite community feedback before decisions are finalised.
• Current Consultations: No active public notices at this time.
Current Leases & Licences Register
The Trust maintains a number of long-term leases with organisations that own or operate buildings and structures on the field, alongside annual licence agreements that allow clubs and community groups to use the field for organised sport and activities.
